HOCKWOLD-CUM-WILTON PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD IN THE METHODIST SCHOOLROOM ON TUESDAY 10 MAY 2011 AT 7.30 pm
Present: Mrs P Raburn ) Hockwold-cum-Wilton Parish Council Mr M Denney ) Mrs M Eade )
Mrs T Sismey )
Mrs L Arbour )
Mrs D Barrett )
Mr M Storey District Councillor
Squadron Leader J Neild RAF Lakenheath
One Member of the Public.
Apologies for absence had been received from District Councillor Adrian Lawrence.
Nominations were requested for Chairman for the coming year. Mrs Arbour proposed Mrs Raburn should be asked to stand again, this was seconded by Mrs Sismey, everyone agreed. Mrs Raburn said she would be prepared to be Chairman for the coming year. With regard to Vice-Chairman it was agreed that this decision should be left to the next meeting, when hopefully the three spaces on the council are filled.
Resolved: That the Minutes of the meeting held on the 12 April 2011 previously circulated be approved and signed by the Chairman. This was proposed by Mr Denney and seconded by Mrs Barrett, everyone agreed.
2. MATTERS ARISING AND CORRESPONDENCE
RAF Lakenheath: Squadron Leader Neild informed the Council that there would be an advertisement for a Full Time Reserve Officer for the RAF Lakenheath MOD. He should be there for the summer and hopes to be able to present the new Officer to the councillors in September or October. Squadron Leader Neild informed the councillors that the Elvis Project is on its way at last, and that there will be increased flying for the rest of the summer.
Mrs Eade asked the Squadron Leader if he has any control over the ‘Milken Coaches’ that take children to and from school. She informed him that today she was travelling from Hockwold to Lakenheath behind three coaches at 3.15 am, the coaches were travelling at 52 mph and hit Lakenheath at 40 mph which is a 30 mph limit. Squadron Leader Neild will report this matter to the appropriate authorities on the base.
Elections held on 5 May 2011: The clerk handed out Declaration of Interests forms for the councillors to fill in and return to her, as copies have to be sent to the Borough Council.
Hockwold have three vacancies for councillors which have to be co-opted as soon as possible. Mr D Baker has let it be known that he does not wish to stand again. Mr Fothergill, whose forms was incorrectly filled in, and Mr Gossage who did not get his form in would both be prepared to stand again. Mr Denney proposed that they be co-opted, but no-one seconded this, so he withdrew his proposal. After some discussion it was agreed that the clerk should put up notices that there are three vacancies for councillors and that any one interested should write to the clerk by the 6 June 2011. This will also be put in the Village Magazine.
Horse Chestnut Trees: The clerk has heard from Mr Hotson the Tree Surgeon that the tree on the village green will be felled on Friday 13 May 2011. The clerk will contact Mr Garner regarding the railings which could be required to be shot-blasted.
Grit Bin – South Street: The new grit bin has arrived and Mr Baker has it in his yard. He is prepared to keep it and will put it in position later this year, as at present there is not rush for grit! Mr Barnard has agreed to this. The clerk will contact him when the bin is in place.
Highways: A letter has been received from Highways informing the council that the drains in Nursery Lane have been programmed to be cleaned in the near future.
Donations: Carried over from last month the requests for donations from Norfolk Age UK, EACH and Macmillan Cancer Support. Mr Denney pointed out that everyone support charities as families, and that due to the present financial position we should make no donations, but reconsider the matter next year. The was proposed by Mr Denney, seconded by Mrs Eade and everyone agreed
Council’s Yearly Donations: The question of the yearly donations for the Churchyard, Village Hall and the Playing Field was then discussed. It was agreed that the amount should be reduced this year, and after some discussion it was proposed by Mr Denney and seconded By Mrs Barrett that they be sent £500.00 each. All the Councillors agreed, and that the council should look at the figures when the Precepts are worked out in December 2011 and review the situation.
Audit 2011: The clerk has worked out all the figures for the Audit, and the councillors were given copies of the Bank Reconciliation and the Income and Expenditure. The clerk also had with her the Accounts Books for the passed year, for councillors to look and check. Councillors were asked if they had any questions regarding these figures. The Chairman then read out the ‘Annual Governance Statement questions one to nine which were filled in. It was then proposed by Mrs Arbour and seconded by Mrs Eade that the Chairman and Clerk sign the Audit form in all the appropriate places, and date the signatures 10 May 2011. All these forms, invoices bank statements etc will be taken to the Internal Auditor at the end of the month.
Public Liability Yearly Insurance: Our yearly insurance is due for renewal on the 1 June 2011.
Aon had sent us their renewal, but the clerk had also got a quote from Zurich Town and Parish Councils, this had come out considerably Cheaper than Aon. The clerk rang NALC regarding the questions of whether the street lights should be covered by our Insurance. NALC advised they should be, so it was agreed that the clerk should ask Zurich how much extra this would put on their quote. If it is very little then it was proposed by Mrs Sismey and seconded by Mrs Eade
that Zurich’s quote should be accepted.
Environmental Rights in the UK: The Environmental Law Foundation is running a project to raise awareness of environmental rights in the UK. They have put together four legal tool-kits that aim to help ordinary citizens access the planning system and understand their rights. These four tool kits are available to download free of charge from the E.L.F. website firstname.lastname@example.org. This information will also be put in the village magazine under the report of the Parish Council Meeting.
Norfolk LINK Extra: A copy of this leaflet regarding New Councils 2011 has been given out to the Councillors.
NALC – Joint Summer Conference: The NALC and the Society of Local Council Clerks are holding a joint conference on Tuesday 28 June 2011 at the Norwich City Football Club at a cost of £40.00 per delegate the clerk has full details.
NALC Executive Committee: Nominations have been asked for councillors to go on the Executive Committee, anyone interested the clerk has further details.
Norfolk Parish Training Partnership: Whole Council training can be provided in your own location at a cost of £150.00 (max. number 20), general training. The clerk has further details of what information this course provides.
They can also provide two evening sessions or a whole day including lunch, offered at various venues. These would cost either £35.00 or £40.00 per person. The clerk has dates and venues if anyone is interested.
A11 Trunk Road Duelling: A copy of the orders for the Fiveways to Thetford Improvement and slips road and also the detrunking order have been received
Side Table: Clerks and Councils direct Issue 75 May 2011. Details of Norfolk Public Law details of Annual Fees and Subscriptions. Norfolk RCC E-Funding Update Issue 2. Norfolk RCC Signpost – copy given out. Norfolk ALC Localism Bill.
3. PLANNING APPICATIONS/PERMISSIONS/REFUSALS
Ref: 11/00620/F Name: Mr & Mrs M Cobbold
Winchester House, Cowles Drove,
Location – Winchester House, Cowles Drove. Hockwold, Thetford, IP26 4JQ
Details – Domestic -Vehicle Garage.
Hockwold Parish Council supported this application. The proposed Garage will not overlook any other properties. This was proposed by Mr Denney seconded by Mrs Eade, One councillors abstained the others agreed.
11/00398/F – Freedom Farm, Cowes Drove, Hockwold IP26 4JQ. Two oil (bio oil) tanks and compound (retrospective). Permission Recorded.
Notification has been received that the application for the retention and change of use of garage to annexe and new agricultural building for storage of equipment at East Fen Fisheries, Nursery Lane, Hockwold IP26 4ND has been withdrawn.
4. BILLS OF ACCOUNTS
Payments: 10.5.2011 MHB Services Ltd – Lighting Maintn. (May) £101.62
Mrs G Taylor – Wages £397.64
Mr M Moore – Bus shelter £22.00
Hockwold Methodist Church 6 x £10.00 £60.00
Hockwold Playing field – Donation £500.00
St James Churchyard – Donation £500.00
Hockwold Village Hall – Donation £500.00
Public Liability Insurance – Zurich £677.78
24.5.2011 E.On – DD Street Lighting April 2011 (inc. of CCL) £202.30
It was proposed by Mrs Sismey and seconded by Mrs Arbour that these accounts be paid.
5. ANY OTHER BUSINESS
River Front: Mrs Barrett reported that on Good Friday there were two cars at the river front, one was in the river with someone in the back. Mr Barrett pulled them out. They were boys from Feltwell. They came back the next day and cleared up the rubbish they had left behind.
Bus Shelter: Mr Denney said that Mr Osborne will replace the coping stones at the bus shelter and fix them so they cannot be knocked off again. He will only charge for materials used.
Nursery Lane: It was reported that the leaves own Church Lane have now been cleared up.
College Road Estate: Mr Denney reported that there are weeds growing in the kerbs and edge of pavements all around the estate, they need to be sprayed. The clerkwill report this matter to the highways. He also reported that the alleyways have been tidied up.
Speeding: Complaints have been received regarding speeding in Main Street, especially at 7.30 am and also between 4.00 and 5.00 pm. The clerk will report this to the police.
Village Magazine: Councillors had all see Mrs Eade’s Poem in the magazine and hopefully she will have another one soon.
Village Sign: Mr Fenn has looked at the Village Sign, he says it is the wood drying out against the metal at the back, he will touch up the paint when it is all dried out.
Traffic: Concern has been expressed regarding a Highways Maintenance truck driving out of St Peters Walk into the estate and then into Main Street in the morning without due care and attention to traffic in Main Street.
Parking: Complaints have been received regarding parking outside the Methodist Chapel on Parish Council meeting nights, and also when other activities are taking place. Parking close to the bend in South Street is dangerous for traffic coming along South Street. This matter will be put into the Village Magazine, asking drivers to show some consideration when parking outside the hall.
6. DATE OF NEXT MEETING
It was agreed that the next meeting of the Parish Council should be held on the 14 June 2011 at 7.30 pm.
As there was no other business the Chairman closed the meeting at 8 50 pm.