HOCKWOLD-CUM-WILTON PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING HELD IN THE METHODIST SCHOOLROOM ON TUESDAY 11 MAY 2010 AT 7.30 pm
Mr T Gossage ) Hockwold-cum-Wilton Parish Council
Mr D Baker )
Mrs M Eade )
Mrs T Sismey )
Mrs L Arbour )
Mr M Storey District Councillor
Mr A Lawrence District Councillor
Squadron Leader J Neild RAF Lakenheath
PCSO Ester Bortz
PCSO Claire Law
Apologies for absence have been received from Parish Councillors Mr T Fothergill, Mrs D Barrett and Mr M Denney.
1. Nominations were requested for Chairman for the coming year. Mrs Arbour proposed that Mrs Pat Raburn be re-elected as Chairman and this was seconded by Mr Gossage. All the councillors present agreed. Mrs Raburn confirmed she would be happy to continue as Chairman for the next year.
With regard to the nominations for Vice-Chairman it was agreed that this matter should be left until the next meeting, when hopefully all the councillors will be present.
Resolved: That the Minutes of the meeting held on the 13 April 2010 previously circulated be approved and signed by the Chairman. This was proposed by Mrs Sismey and seconded by Mr Baker.
3. MATTERS ARISING AND CORRESPONDENCE
RAF Lakenheath: Squadron Leader Neild reported that in May flying would be from Mildenhall due to work taking place on the runway at Lakenheath. Access off the Wangford Road will be difficult due to construction traffic. Flying has been difficult lately due to
the ash! There will be some additional helicopter night flying until 12.30 am. They have had a good response to the base tours, 25/30 in July. Any new names will go on a waiting list.
With regard to the question of lights on the base during darkness, not a lot of progress has been made, but the matter has been noted. Every morning at about 4.0am a coach picks up passengers from the car park, so lights are required then. Also theatre trips do not get back to 1.00/1.30 am and the coach drops off its passengers in the car park.
Police: PCSO’s Ester Bortz and Claire Law reported that the ‘Sam Speeding Van’ had been in the village three times during April. The top speed on 23 April was 48 mph. The number of vehicles exceeding the limit was 21. All the data from these checks will go to the office, and more recording equipment could be sent to the village, black boxes give more information. They reported a new campaign regarding burglary and rogue traders. Also ‘Home Watch in the Village’ is now part of the S.N.T. At present there is no Home Watch within the village, if there was co-ordinators would be required. Mrs Raburn said she would write about this matter in her report for the village magazine.
Mrs Eade reported that another car is now regularly parked on the corner of Mill Lane/Main Street, registration No N625 JDH a Green Vauxhall Astra. Ester Bortz said they would look into the matter. Mr Gossage brought up the matter of cars also parking at the Mill Lane/Main Street junction, outside the garage, bus shelter and the hairdressers, sometimes all at the same time, thus makes it extremely hazardous for traffic in Main Street and turning in and out of Mill Lane. The police pointed out that if there are no yellow lines, and a vehicle is taxed and insured it can park anywhere, and a parking ticket cannot be issued. Ester Bortz said she would see that all the officers were aware of this problem, so they can monitor the situation when they are out this way. A complaint was also made that parishioners calling the police 0845 telephone number very often cannot get through to them or get no reply. It would appear that there is no person manning the phone at all times, so if all the PCSO’s are out there would be no reply.
Audit 2010: The clerk has completed all the figures for the Audit and copies of these were sent out with the Minutes. There were no questions regarding these figures. The Councillors then completed Section 2 – Annual Governance Statement of the Audit form. It was then proposed by Mrs Arbour and seconded by Mrs Eade that all the necessary forms, and the Account Book be signed by the Chairman and Clerk and then passed to the Internal Auditor, Wheelers, for them to check over all the figures. Everyone agreed.
Weeting Wind Farm: All the Councillors have had copies of the relevant information for the last two months. No one had any queries or comments to make on this matter.
Donations 2010: The clerk had brought with her copies of the accounts for each of the Churchyard, Village Hall and Playing Field, as requested at the last meeting. Mr Gossage explained that the Playing field have to have a reserve of money to cover the repair or replacement, if any piece of equipment is broken. The Health and Safety Department make regular checks on the equipment. Also the N.P.A. will close the field down if there is any difficulty with the equipment. Mr Lawrence District Councillor said that Feltwell have recently got a grant from WREN for a skate park, so if necessary there are grants available.
Village Sign: Mr Denney who was not able to attend the meeting, reported to the clerk that he has looked at the Village Sign, on his own as Mr. baker and himself could not arrange a date or time when they were both free. The sign appears to be all right and quite firm. The paint is flaking off and it needs a good clean. Mr Denney has given the clerk the name and address of an artist in the village who has done such work before, so could refurbish and paint the sign. It was proposed by Mrs Sismey and seconded by Mr Baker that the clerk should write to Mr Wawman and ask him to examine the Sign for any signs of rotting or wood worm, and inform us of what work is required for a complete refurbishment. Mr Wawman should also be asked to give us a quote for doing the required work. When we have the full details for the next meeting the councillors can then decided who to ask for a further two quotations.
Bus shelter – Brickwork: The third quotation had still not been received, despite another telephone call from the clerk. After some discussion it was proposed by Mrs Eade and seconded by Mr Gossage that Mr L Palmer who quote for the brickwork and also topping off with coping stones, be asked to do the work. The Councillors also wondered if there was anyway to strap the coping stones down to stop the youngsters from kicking the brickwork off again. The clerk will write to Mr Palmer as above and also let Mr Barnes know of their decision.
Norfolk ALC – Norfork LINK Subscription: The Council’s subscription to this publication has run out. It was proposed by Mr Gossage and seconded by Mrs Arbour that we should send a cheque for £30.00 to re-new this year’s subscription.
Litter Bin – Village Hall Car Park: Mrs Sismey reported that she has the litter bin in her garden, there is a liner inside it but they need the key to get it out. The clerk will take the key to her on Friday 14 May 2010.
Village Hall: The Secretary of the Village Hall Committee has sent to the clerk the Charity Information and Financial Reports for the Chairman and Clerk to sign before they can be sent to the Charity Commissioners. It was proposed by Mrs Arbour and seconded by Mrs Eade that these documents be signed and sent back to Mr Moss.
Norfolk ALC: A form has been received regarding sending in a resolution for their AGM for 2010. No-one has a resolution to send in. Details have also been received regarding training for Clerks and Councillors during June 2010 and also one on 1 July 2010, plus another meeting on 28 June 2010 regarding ‘Allotments – A Growing pastime’. Also on 24 June 2010 a meeting entitled ‘Open for Business’ how parish councils can encourage and support rural enterprise. Unfortunately no-one was able to attend any of these meetings.
East Anglia’s Children’s Hospices: A letter has been received from this Charity regarding funding, and asking if the Parish Council could give a donation to help with caring for local children. It was agreed that this matter should be placed on the agenda for next months meeting.
Norfolk Police Authority Independent Custody Visiting Scheme: A letter and poster has been received from the Norfolk Police Authority regarding this scheme, which it is currently seeking to promote. These Custody Visitors are all volunteers who visit police stations unannounced to check on the facilities for those being held in custody. They do not talk to those being held, the role is purely objective ensuring that detainees’ legal rights have been offered and expained to them. The clerk has put the enclosed poster on the Village Notice Board.
Borough Council Standards Committee: A letter has been received from this committee advertising for a Parish Council member for the Standards Board. If any councillor is interested the clerk has the necessary information.
Side Table: Norfolk Disability Information Service – Leaflet. West Norfolk Inter-village Games – 27 June 2010 Lynnsport, King’s Lynn. Clerks & Councils Direct Issue 69. Your Council Spring 2010. Breckland Core Strategy & Development Plan Document.
4. PLANNING APPICATIONS/PERMISSIONS/REFUSALS
Ref: 10/00609/F Name: Mr J Want
Cobblers Last, Lynn Road
Location – 19 Nursery Lane, Hockwold Norfolk Setchey, PE33 OAY
Details – Two storey & single Storey extn to rear of dwelling.
The Councillors raised no objection to this application. They feel the design with flint in the walls will fit in with the surrounding properties and will not overlook or intrude on any other properties. This was proposed by Mrs Eade and seconded by Mr Baker. All agreed.
Ref: 10/00357/F – Mr & Mrs J Haines, 26 Plovers Way, Hockwold, Thetford , IPO26 4LF
Alterations & extension to dwelling – Permission recorded.
The Planning Inspectorate – 09/00383/F – Appeal by Mr M A Cobbold Land East of Winchester House Cowles Drove, Hockwold, IP26 4JQ
Appeal Dismissed – Refusal Recorded.
Ref: 07/01971/F – Single & two storey extension to dwelling, demolition of outbuildings and access improvements at ‘The Cottage, 133 Main Street, Hockwold Norfolk.
Notification has been received from the Planning Department that an application for a Non-Material Amendment in respect of the above application has been approved.
5. BILLS OF ACCOUNTS
11.5.2010 MHB Services Ltd – Lighting Maintn. (May) £ 99.50
Mr M Moore – Bus Shelter £ 22.00
Mrs G Taylor – Wages £397.64
Hockwold Methodist Church 6 x £10 £ 60.00
Aon Ltd – Public Liability Insurance £764.99
Norfolk ALC – LINK Subscriptions £ 30.00
30.4.2010 E.on – Street Lighting – April 2010 £197.85
16.4.2010 EDF Energy – Wayleaves £ 41.67
BCKLWN – Parish Precept £12,400.00
It was proposed by Mr Gossage and seconded by Mrs Sismey that these accounts be paid.
6. ANY OTHER BUSINESS
Main Street: It was reported that in Main Street from the Doctor’s Surgery to Nursery Lane, the wall is falling out onto the Pavement. The clerk will report this matter.
Potholes: It was reported that the potholes in South Street have still not been attended to. The clerk will report this matter.
Community Rangers: Mr Storey reported to the Councillors that NCC is sending out to parishes details regarding Community Rangers, who will go round to villages doing certain tasks such as over grown hedges, mending signs and other such jobs, not pothole work.
A trial was done somewhere in Norfolk which proved successful, so they are going to extend the service.
Enforcement: Mr Storey reported that at a planning meeting the enforcement team were present, they told him they have 5 cases on going in Hockwold. They agreed that a quarterly letter should be sent out to Parish Councils giving them up-to-date reports on these cases. Councillors agreed this would be a good idea.
6. DATE OF NEXTMEETING
It was agreed that the next meeting of the Parish Council will be held on the 8 June 2010 at 7.30 pm.
As there was no other business the Chairman closed the meeting at 8.40pm.
Mr Lawrence, District Councillors came and spoke to the clerk and Chairman regarding the matter of a new fence that has been erected in Peacock Close. The clerk then remembered that Mr Denney had also mentioned this matter to her. This high fence has been erected without planning permission on the owner’s boundary. Another parishioner close by had asked for permission to do the same thing, and been told he had to erect a fence this high one meter into his property. Mr Lawrence and the Chairman agreed that in this case the clerk should fill in one of the forms the enforcement department has issued for such matters.
One copy to each member of the Council
One copy for Mr T. White Norfolk County Councillor
One copy to Mr A Lawrence District Councillor
One copy to Mr M Peake District Councillor
One copy to Mr M Storey District Councillor
One copy to RAF Lakenheath
One copy to Downham Market Police Station
Two copies for display within the village
One copy for Hockwold’s Website
One copy for the Minute Book