Present:                                 Mr T Fothergill                      ) Vice-Chairman


                                                Mrs M Eade                           )   Hockwold-cum-Wilton Parish Council

                                                Mr D Baker                            )

                                                Mr M Denney                        )

                                                Mrs T Sismey                        )

                                                Mrs L Arbour                         )

                                                Squadron Leader J Neild      RAF Lakenheath

                                                One Member of the Public


Apologies for absence had been received from Parish councillors Mrs P Raburn, Mr T Gossage and Mrs D Barrett.  NCC Mr T White, and District Councillors Mr A Lawrence and Mr M Storey.


1.            MINUTES


Resolved:      That the Minutes of the meeting held on the 10 November 2009 previously circulated be approved and signed by the Vice-Chairman.    This was proposed by Mr Denney and seconded by Mrs Sismey.




RAF Lakenheath:     Squadron Leader Neild, who was present at the meeting, said there was not a lot to report.  Over the next few weeks two squadrons will deploy to Afghanistan, this will happen between Xmas and New Year, and will be midnight take offs.  Helicopters and other equipment will also be going at about the same time.

Mrs Sismey asked if it was really necessary for such a high amount of lighting to be on all over the base during night-time.  This included the car park, main gate and golf club.  Squadron Leader Neild said he would speak to the Energy Manager to look into the matter.

Squadron Leader Neild wished all the Councillors Merry Xmas and Happy New Year, and also gave his apologies in advance for missing the next meeting.


Highway Matters:    A letter has been received from Mr Edmunds of the Highways Department saying he has inspected Cowles Drove as requested in the clerk’s letter but could find no pothole. He has programmed kerbing of the edges of the triangle of grass at the entrance to Cowles Drove, and has agreed with the landlord of the Red Lion to leave the lions and benches on the highway, (this is not applicable now as landlord has moved away).


Murfitts Industries Ltd:     The Clerk has obtained a copy of the License for Murfitts from the Environment Agency.  There is work being done on hand standing areas so there must be planning applications.  The clerk will speak to the planning department about this matter.


Parish Notice Board:    Councillors had said at the last meeting they would look at the notice board and see what if any repairs need to be done.  Mrs Eade feels a coat of paint is required. 

Mr Denney said he would see about getting this done.




Proposed Changes to the Planning Scheme of Delegations:    A letter has been received from the Planning Control Manager regarding the intention of the Local Planning Authority to update the current planning scheme of delegation. Also included was an explanation of the way the scheme works now and how the proposed new scheme will work.  Copies of this letter and explanation were sent out to councillors with their minutes for them to read before the meeting as comments had to be sent back by the 4 January 2010.  This had been read and no councillors had any questions or comments regarding the matter.


Code of Conduct – Personal and Prejudicial Interests:    The Borough Council have sent out these guidelines following a significant increase during the year in the number of complaints in respect of parish and town councillors.    Copies of this letter and the details of personal and prejudicial interests given out to councillors for them to retain.


Adoption of Procedures for Dealing with Notifications of Complaints against Councillors:    This letter regarding the above has been received from the Borough Council informing us that the Standards Board for England has suggested that each parish and town council should adopt procedures for dealing with notifications of complaints against their councillors as part of their Standing Orders.  Any comments regarding this letter and draft policy should be sent to the Borough Council by 23 December 2009.  Copies of this letter including the draft policy, given out to councillors, any comments they wish to make should be sent to the clerk by the 16 December 2009 for her to reply to the Borough Council.


War Memorials-Maintenance, Repair and Protection-Penalties for Vandalism:   This letter has been received from the Under Secretary of State and the Communities and Local Government Department expressing concern about cases of damage to war Memorials, through neglect or deliberate vandalism.  It is felt that war memorials should be maintained to a good standard.  Local Authorities have a key role to play in ensuring that this happens and there are long standing powers available to them for this purpose.  It was agreed that this letter be kept on file for future reference if necessary.


Recycling Clothing Banks:     A letter has been received from the BCKLWN Waste and recycling Officer regarding encouraging people to recycle as much as possible, to this effect they are offering the village the chance to have a Salvation Army clothing bank.  The BC would be offering £20 for every tonne that is collected.  The councillors discussed this matter, Mrs Sismey and Mr Denney said that in principle this was a good idea but we are a small village, a lot of clothing gets given to the Mini-Market which is held every Saturday.  The only place for such a Bank to be placed would be in the village Hall Car Park.  It was proposed by Mrs Eade and seconded by Mr Baker that the letter be passed to the Village Hall Committee for them to discuss and decide.

Mrs Sismey said she thought we should write to the Recycling and Waste Department saying we would like know why we cannot recycle more recyclable goods like other areas do.


Norfolk Knowledge:   A letter has been received from this local voluntary organisation, who are looking for information relating to our Parish Council/Meeting publication, with a view to providing articles and potentially advertising in the publication.  Copy of this letter sent to the Village Magazine for them t deal with.


Side Table:    A11 Fiveways to Thetford – Public Enquiry.   Clerks and Councils Direct.   Norfolk Gritting Routes Leaflet.




Freedom Recycling Ltd:     Paul Boyle Managing Director of this Company had been in touch with the clerk regarding a meeting in the village to discuss the application for permit for burning of Fuel Derived from Waste.  Details of which has been sent to every householder within a 2 km. Area of the plant, which has caused some concern within the village.  Mr Boyle arranged to hire the village hall on December 1st for a meeting commencing at 7.0pm.  Notices were put up in the post office, paper shop and church notice board.  The clerk, three councillors and two parishioners attended the meeting, which was very informative. 

Mr Boyle has also written to the Council inviting them to visit the site to see their current activities and to discuss their future plans.  It was agreed that this would have to take place in the New Year.




Ref: LAPPC 064 - Application for Permit - Borough Council of King’s Lynn & West Norfolk.

Activity – Burning of Fuel Derived from Waste at Freedom Recycling Ltd, Freedom Farm, Cowles Drove, Hockwold.   This letter and leaflet sent out to local residents seeking the views of local residents and any other interested parties concerning the above application for permit.

Ref: P/C/2/2009/2021 - NCC, Planning and Transportation Department.  County Hall, Norwich.

Freedom Farm, Cowles Drove, Hockwold.  Variation of Conditions 4, 6 and 9 of PP C/2/2006/2001 to allow the recovery of fuel from source separated edible oils and fats.

The Parish Councillors discussed this matter at length, several parishioners had contacted councillors regarding the leaflet the BC had sent out, but no residents have followed up these enquiries with letters of opposition to the plans.  (They could, of course, have sent them direct to the Borough or NCC).  After further discussion it was proposed by Mr Denney and seconded by Mrs Eade that the Council had no objections to these applications

Ref: 09/01954/F                                                       Name:   Mr P Grisbrook

                                                                                                   22 College Road, Hockwold

Location – 10 College Road, Hockwold.                            Thetford IP26 4LE

Extension to dwelling & Construction of garage.

The Parish Council raised no objections to this application – other properties in the area have gained permission for similar extensions.  This was proposed by Mr Denney and seconded by

Mrs Eade.

Ref:  09/01977/F                                                      Name:   Mr B J Rutterford

                                                                                                   Undley Hall, Undley, Lakenheath

Location – Land at Blackdyke Farm, Blackdyke Road.    Suffolk. IP27 9BY

Details – Constr. of agricultural livestock building with

    Associated area of adjacent hand standing.

The Parish Council raised no objections to this application.  The site in question is not near to any other properties, and will not encroach on any other buildings.   This was proposed by Mrs Eade and seconded by Mr Baker.


Notification has been received that the Outline Application for site for construction of four dwellings at 8 Malts Lane, Hockwold has been withdrawn.


Notification had also been received that Ref; 09/00639/F – for a permanent agricultural dwelling to replace existing temporary dwelling at Land at Island Farm, Cowles Drove, Hockwold. Is to be considered by the Development Control Board on Monday 7 December 2009 at 10.00am at the Town Hall, King’s Lynn, Norfolk.




4.            BILLS OF ACCOUNTS


Payments:     8.12.09           MHB Services Ltd – Lighting Maintn. (Dec)        £97.38

                                                Mr M Moore – Bus Shelter                                      £22.00

                                                Hockwold Methodist Church – 6 x £10                £60.00

                                                Mrs G Taylor – Wages (Dec.)                              £397.64

                                                                           Allotment Commission                 £34.00

                    30.11.09 Eon – Street  Lighting – (Oct.)                             £193.64

Receipts:       9.11.09           Allotment Rents (part)                                          £150.00

                      4.12.09 Allotment Rents                                                    £190.00

It was proposed by Mrs Sismey and seconded by Mrs Arbour that these accounts are paid.


5.            ANY OTHER BUSINESS 


Lights:               It was reported that there is a light out at the top of Nursery Lane, the clerk will report this malfunction.


Wilton Farm – Wall:    Mrs Sismey reported that a part of Wilton Farm Wall in Main Street has fallen down on to the footpath.  The clerk will speak to Nathan Enefer about this matter.


Pothole:    It was reported that there is a pothole outside the club bungalow next to the drain, the clerk will report this to Highways.


Overhanging Trees & Shrubs:   Once again there are reports of overhanging trees and shrubs about the village, especially in South Street next to the Methodist Church, and the corner of South Street and Main Street – Tree Tops, also the garden of 102 Main Street.  This matter will be put in the report in the Village Magazine.


Murfitts Industries Ltd:   Mr Baker has been informed that following the fire at Littleport residents in nearby houses and the Council Offices had to move out their properties being black inside and out, and they have been told their houses are not covered by their insurance.  Could the

Environmental Agency confirm this fact and is there anything to help the situation.


Hockwold’s W.I:    Mr Denney said he has heard that the W.I. in the village is now short of members and short on funds.  Mr Denney proposed that the Parish Council should consider a donation to them of £100 to help to wards their funds. Hockwold Village Hall had belonged to the W.I. but it became difficult for them to upkeep, so it was purchased by the Parish Council for the village for a very reasonable amount.  The W.I. having the monthly use of the hall free for so many years.   They now pay for the hall at approximately £200 per year.   Mr Denney feels the village owe them a debt, as we have one of the best village halls in the area.  After further discussion about this matter, Mrs Sismey said they should write in to the Parish Council asking for a donation, as others have done in the past.   Mr Denney withdrew his proposal.


State of the Village:   Mr Denney had written out a list of observations regarding the state of Hockwold-cum-Wilton village and copies of this list were handed out to councillors.  Mrs Arbour said she would speak to Mr Ross about the overhanging trees in his garden, and the clerk will write to highways about the breaking up around gutters and manhole covers in the village.





Police Matters:    A small blue car is very regularly parked outside the old VG store shop on the corner of Mill Lane and Main Street, making it very difficult for vehicles coming out of Mill Lane and traffic in Main Street.  If the clerk is given the number she will report it to the police.

The while line painted opposite the school to hopefully stop parents from parking there, is not really working, many parents are ignoring the line to park as near to the school as possible, this also makes it very difficult for the ‘lollipop lady’ crossing the children over to the school.  It was agreed that the clerk will speak to the police about this matter, and ask if they could be about at 3.00pm in the afternoon to see the difficulty.  Mr Fothergill said he would have a word with the school about this matter.


Munden House, Main Street:   On the pavement outside Munden House entrance there is a water meter with no top in it ‘just a hole’ which could be dangerous to pedestrians.  The clerk will report this matter to Anglian Water.


6.            DATE OF NEXT MEETING


It was agreed that the next meeting of the council will be on 12 January 2010 at 7.30 pm.  As there was no other business Mr Fothergill the Vice-Chairman closed the meeting at 8.40 pm wishing everyone a Good Christmas and Happy New Year.






One copy to each member of the Council

One copy for Mr T. White Norfolk County Councillor

One copy to Mr A Lawrence District Councillor

One copy to Mr M Peake District Councillor

One copy to Mr M Storey District Councillor

One copy to RAF Lakenheath

One copy to Downham Market Police Station

Two copies for display within the village

One copy for Hockwold’s Website

One copy for the Minute Book