Present:                                 Mrs P Raburn                       ) Chairman


                                                Mr T Gossage                       )

                                                Mr D Baker                            )

                                                Mr M Denney                        )

                                                Mrs M Eade                           )

                                                Mrs T Sismey                        )

                                                Mr M Storey                              District Councillor

                                                                PCSO Tracy Millburn

                                                PCSO Sarah Green


Apologies for absence had been received from Mrs D Barrett, Mr T Fothergill and Mrs L Arbour Parish Councillors, Mr T. White Norfolk County Councillor, Mr A Lawrence District Councillor and Squadron Leader Neild from RAF Lakenheath.


1.            MINUTES


Under the heading of RAF Lakenheath, Mr Fothergill has informed the clerk that he had in fact complimented Squadron Leader Neild on the driving of the American people around the village, having once previously put in a complaint regarding their driving.

Mr Denney said that under the heading of ‘State of the Village’, he had expressed displeasure at the untidiness of the village, and said that we should write to Highways and the Borough Council asking them to come and look at the village and give us a written assessment of what they consider needs to be done to tidy up the village.

Resolved:  That the Minutes of the meeting held on the 13 October 2009 previously circulated and amended as above, be approved and signed by the Chairman.  This was proposed by Mr Denney and seconded by Mrs Sismey.




Police Matters:  PCSO Tracy Millburn and Sarah Green were present at the meeting, and said there was not a lot to report on.  The clerk informed them that PCSO Bortz had got the car that was parked outside the club moved.  Mr Gossage said that a car was still being parked in the same position, but the clerk said this was a different car.  PCSO Millburn said we should get the make of car and the registration number and report it to them, so they can come and deal with the matter.   There have been no reported crimes in the village.  The councillors thanked them for coming to the meeting.


Highways:   A letter has been received from Martin Edmunds, NCC Highways, who said he was sorry about the displeasure expressed by the councillors at their last meeting.  He stated that the County Council has spent a considerable amount of money in Hockwold over the past few years, and is inspected on the same basis as every other parish in the County. With regard to weed spraying, Hockwold was last sprayed in August 09.  Sweeping and Litter clearing is done by the Borough Council.  Our request in June 09 for a speed reduction in Station Road to 30 mph has been passed to traffic engineer Paul Sellick and he should be contacting us in due course.



Highways – Borough Council:  A letter has been received from Nathan Johnson, public open spaces manager in reply to the clerk’s letter.  He states that all outlying villages and communities are just as important to them as the main urban areas of the borough, and due to the Nature of the urban areas they are at times resourced to a higher level.  The village roads are mechanically swept on a 12/14  week rural sweeping schedule, as was last swept on 29 Oct 09 (today).  They also operate a Rural Street Operative cleansing programme, whereby operatives with particular areas of responsibility litter pick the main areas of all villages on a two weekly schedule.  This schedule is the same throughout the borough.


Following the reading of these two letters it was agreed that councillors should walk round the village before the next meeting, making notes and bring them to the next meeting.  Mr Edmunds has told the clerk he would be quite happy to come out and meet with councillors to discuss the needs of the village.


Murfitts Industries Ltd Station Road, Lakenheath:    The clerk has received a reply form the Borough Council at Kings Lynn giving contact names of whom to get in touch with at Forest Heath District Council.  Which she promptly did and has now received a reply for them. They are all well aware of the situation and can appreciate our concern.  Murfitts operate under the Waste Management Licensing Regulations 1994, which are enforced by the Environment Agency. Forest Heath have checked with their Planning Department who have confirmed that the company is operating under a Certificate of Lawfulness and therefore no restrictions or conditions are applied under the planning regime at this time.   Mr Gossage expressed concern that the tyres were stacked very close to the road, and also that after heavy rain red rust water ran from the site.

Mr Denney said he felt that we had done all we can, considering the fact that this is not in our area.  Mr Storey said he felt we should get in place copies of the above mentioned licence and any planning details.  The clerk will look into this matter.


Parish Notice Board:   A letter has been received from the Secretary of the Village Hall Committee, Mr B Moss, regarding the Parish Notice Board which is situated in the car park of the Village Hall, and has been for some years.  They have noted that the notice board is in need of some refurbishment, and have offered to do this if they could have the use of half of the board to display Hall Notices.   After some discussion the councillors agreed they would look at the state of the board when going round the village.   But with regard to giving over half to the village hall; the clerk stated that at certain times the parishes notices take up most of the room, i.e. Audit and Elections.  Also some of the notices sent out by the Borough and County Council are ones that are left on the board until the space is required.   Other organisations have made the same request and have always been turned down, if we agree others will start asking again.   The clerk will reply to the letter.


Macmillan Cancer Support:    A letter has been received from this organisation thanking the Parish Council for their donation and continued support to this essential organisation.


NCC – E-Planning Portal – Feasibility - Study:   A letter has been received from Mott Macdonald regarding this study.  It was agreed that the clerk should fill in the necessary questionnaire regarding the number and type of laptops, computers and broadband the parish council has access to.






BCKLWN – Sports Council:  The Borough Council are organising a ten kilometre run in May 2010 and have written asking for help with marshalling the event etc.  The chairman said she would put details of this in the Village Magazine.


Precepts 2010 – 2011:  Notification has been received that the Borough Council would like the Parish Council Budget requirements for the coming year by the end of January 2010.  The clerk will work on these figures ready for the January Meeting.


Side Table:    Standards Committee Minutes dated 28September 2009.  In Touch Systems – An invitation to view filestream document management system.   All Fiveways – Public Inquiry Elveden Village Hall.  New Timetables for Western Mobile Police Office – copies given to councillors.    Posters regarding child benefit, housing benefit and over 60 savings, put on the notice board.




Ref:  09/01788/F                                                                  Name:   Mr & Mrs Farebrother

                                                                                                               10 Santon Close, Thetford,

Location – Land West of 5 & 7 Nursery Lane, Hockwold             Norfolk IP24 3NG

Details – Retrospective for constr. of dwelling with basement & detached garage.

It was proposed by Mrs Sismey and seconded by Mrs Eade that this application be accepted as there are only very small changes to the previous application which was passed.


Ref: 09/01795/O                                                                   Name:   Mr G Allsop

                                                                                                               8 Malts Lane, Hockwold

Location – 8 Malts Lane, Hockwold                                                 Thetford, IP26 4LA

Details – Site for construction of four dwellings.

There was some discussion regarding this outline application, with queries raised regarding access and planning regulations i.e. village envelope.  Mr Denney said he had no problems with this application.   After further discussion it was proposed by Mr Denney and seconded by Mrs Sismey that the council support this application subject to planning regulations.  A vote was taken three councillors were for the proposal and two were against.



Ref:  09/01363/F – Mr B. Everett – Construction of stable block Land North of Cowles Drove.

Permission Recorded.

Ref: 09/01531/F – Mr T Fothergill – Single storey kitchen/dining extn. rear of existing dwelling 51 Main Street.  Permission Recorded.

Ref: 09/01430/F – Mr M Brooker – Single storey extn. to side & rear of existing bungalow at 81 Main Street.  Permission Recorded.

Ref: 09/01550/F – Mr & Mrs D Lilly – Construction of one dwelling at Victoria House, 20 Malts Lane. Permission Recorded.


Ref: 09/00639/F - Notification had been received that this application for agricultural dwelling at Island Farm Cowles Drove is going before this Board on Monday 2 Nov 2009.  Mr Storey informed the Council that this application had been deferred. The Parish Council raised no objections to this application.





4.            BILLS OF ACCOUNTS


Payments:     10.11.09         MHB Services – Lighting Maintn. (Nov)              £  97.38

                                                Mr M Moore – Bus Shelter                                      £  22.00

                                                Mrs G Taylor - Wages (Nov.)                                  £397.64

                                                BCKLWN – Dog Waste Bins                                 £  49.34

                                                Royal British Legion – Poppy Wreath                  £  25.00

                        31.10.09         E.on – Street Lighting – DD - (September)          £193.64


It was proposed by Mr Gossage and seconded by Mrs Eade that these accounts are paid.


5.            ANY OTHER BUSINESS


Internet:    Mr Denney said that if the clerk does go on the Internet that all e-mails going in and out should be copied and put on file. Mrs Eade explained that copies are kept on the computer in separate files under the appropriate headings and could be retrieved at the click of a button on the computer.  At present this matter is in abeyance.


Chairman:    Mrs Raburn informed the council that she would be away for the next meeting.  Mr Fothergill the Vice-Chairman does know and said he will be present to take the next meeting on the 8 December 2009.


Cowles Drove:    It was reported that some splits in the roadway up Cowles Drove have been dealt with but there is a pothole in the roadway outside Hockwold Riding School.  Also the corners of the triangle of grass at the entrance to Cowles Drove are being eroded away by the heavy lorries going into and leaving Cowles Drove.  The clerk will report these matters to Highways.


Allotments:    Mr Baker has been approached by an allotment holder asking if he could have a beehive on the allotment.   It was agreed that he should apply to the council in writing.  Mr Baker will tell the allotment holder to do this.


Cowles Drove Triangle:      Comments have been made that the trees on the Cowles Drove Triangle of grass are looking untidy.   Councillors felt that this was no so, the trees are perfectly all right, and should not have anything done to them.


Red Lion Frontage:     Highways had said that the tables, chairs and A Boards outside the Red Lion should be removed, what is happening about this matter.  The clerk will speak to Mr Edmunds about this matter and find out what is happening.


6.            DATE OF NEXT MEETING


It was agreed that the next meeting of the council will be held on Tuesday 8 December 2009 at 7.30 pm.

As there was no other business the Chairman closed the meeting at 8.40 pm.



One copy to each member of the Council, One copy to Mr T White NCC, Mr M Storey, Mr M Peake, and Mr A Lawrence District Councillors, Downham Market Police, RAF Lakenheath, Two

copies for display within the village and one copy for the web-site.