Present:                                 Mrs P Raburn                       )  Chairman


                                                Mrs D Barrett                         )  Hockwold-cum-Wilton Parish Council

                                                Mr T Gossage                       )

                                                Mr D Baker                            )

                                                Mr M Denney                        )

                                                Mrs M Eade                           )

                                                Mrs T Sismey                        )

                                                Mrs L Arbour                         )

                                                Mr A M White                           Norfolk County Councillor

                                                Mr M Storey                              District Councillor

                                                Mr A Lawrence                        District Councillor

                                                Squadron Leader J Neild      RAF Lakenheath


This being Remembrance Day the Chairman called for One Minutes Silence.


Apologies for absence had been received from Mr T Fothergill Parish Councillor.

The Chairman welcomed to the meeting Norfolk County Councillor Mr T White and District Councillors Mr M Storey and Mr A Lawrence.


1.            MINUTES


Resolved:   That the Minutes of the meeting held on the 14 October 2008, previously circulated, be approved and signed by the Chairman.  This was proposed by Mr Denney and seconded by Mrs Arbour.




RAF Lakenheath:    Squadron Leader Neild said how glad he was, and he was sure everyone else was, to see the end of the Wangford Road closure.  He had, as promised brought with him copies of the plans for 76 USAF family houses for RAF Feltwell for the councillors to look at.  He said that these plans will not effect the access arrangements to the base.  As no councillors had any further questions for the Squadron Leader regarding the plans or anything else, the Chairman thanked him for attending and bringing the plans with him.


Beech Walk – Glebe Land:   The clerk had contacted Mr Houldsworth of the Borough Council, who new all about this matter, and sent out a copy of a letter he sent in October to Grounds & Co. in which he states he does not feel there is any need to fell all the Beech Trees.  A copy of this rather lengthy letter was given out to Councillors.  Mr Houldsworth rang the clerk the day before this meeting having visited the site on that day.  The Trees in the Church are the responsibility of the P.C.C. and the clerk agreed to ask Mr Whitaker to contact him about this matter.  He said it was obvious someone had cut back the conifers on edge of the playing field, and some of the lower branches of the beech trees, which interfere with the footballers, but they had left the cuttings lying on the ground, he felt this could be a fire risk and asked for them to be cleared up, and also asked to speak to someone regarding this situation.                         Continued…………                                                                                     2


Mr Gossage said had cut back the trees and said he would speak to Mr Houldsworth about this matter.  Mr Houldsworth said he had also heard from Mr Storey, District Councillor, who had contacted him about this matter and told him he would be contacting the clerk before the meeting.  It was proposed  by Mr Denney and seconded by Mr Baker that the clerk should contact Mr Whitaker about the churchyard and also send him a copy of the letter to Grounds and Co.


School Flashing Lights:   The clerk reported that she had heard from the Highways Officer that the flashing lights could not be put on the village green, as some people had suggested, as there is not electricity to that pole.   The pole being used already had electricity connected to it.


Pearces Close – Cherry Trees:   The clerk had contacted EDF Energy regarding these trees, they have a team who go round cutting back trees and they will ask them to put Pearces Close on their list.  They will ring the clerk and let her know when they are going to do it.


Mayor’s Award for Design in the Environment:   Details have been received regarding this award, and if anyone knows of a scheme that meets the criteria and would like to nominate it , the clerk has the necessary forms.


 Planning – Parish Training and Information:  The Planning Service are hosting the following three training events: 22 January 2009 - Town Hall Hunstanton.  29 January 2009 - Bar Room Downham Market. 30 January 2009 - Town Hall King’s Lynn. All commencing at 10 am and finishing at 3.30 pm.   Anyone wishing to go, the clerk has the necessary details.


Norfolk Constabulary:    New Timetables for the Western Mobile Police Office for the period to June 2009 have been received.  Copies given out to councillors, and the clerk will put copies on the notice board.


Macmillan Cancer Support:   A letter of thanks has been received from this charity for the donation the Parish Council sent last month.


West Norfolk Older Persons Forum – Public Launch:   A letter and a post have been received about this launch on the 26 November 2008 at King’s Lynn Town Hall.  The clerk will put a copy of the poster on the Notice Board.


Notification of New Property Address:   A copy of a notification of a new address has been received from the Borough Council.  The address is 4 Adders Lane, Hockwold-cum-Wilton.


Planning Enforcement:    A letter has been received from the clerical assistant of this department of the planning office.  They feel that the new complaint form they issued some time back is working and have sent another copy of the form.  A copy of their letter was given out to councillors for information, all councillors have copies of the form, which they can fill in if they become aware of some planning infringement.


Clerks Wage Increase:   The NALC have issued clerks revised pay scales to be implemented from 1 April 2008.    The clerks pay has been in creased by approx.2.45% to 9.814p per hour. The clerk requested an increase in her monthly hours from 35 to 38 hours as the amount of work entailed is increasing.   It was proposed by Mr Denney and seconded by Mrs Barrett that the increased hourly rate be accepted, and well as the increase in hours to 38 per month.




20 mph Speed Limits by Schools:   A letter has been received from Christopher Fraser MP informing the council that he has heard from the Secretary of State for Transport regarding the petition he presented to Parliament calling for a reduced national speed limit past schools.  The Department of Transport encourages the introduction of 20mph speed limits but believes the responsibility should ultimately fall to Local Authorities in setting speed limits. A copy of the Secretary of State for Transport’s letter is enclosed with the letter from our MP.


Clerks Vacancy:    Notification has been received from the NCAPTC that West Dereham Parish Council are looking for applicants for the post of Clerk to their Parish Council.


Side Table:   Standards Committee AGENDAS for meetings on 23 October 2008 and 7 November 2008.  YOUR COUNCIL Autumn 2008 magazine from BCKLWN Copy given out to councillors.   Downham Market Area Local Action Group Agenda and Minutes.  Clerks & Council Direct Issue 60 Nov 2008.  Local Government Reorganisation Briefing – Boundary Committee.




Ref: 08/02461/F                                                                   Name:   B & J Walters

                                                                                                               23 Mill Lane

Location – 21 Mill Lane, Hockwold                                                  Hockwold, Thetford,

Details – Construction of one dwelling                                          Norfolk, IP26 4LR

The Parish Council raised no objections to this application.   They state they will be using materials to match surrounding properties, and no other properties will be overlooked.

This was proposed by Mr Gossage and seconded by Mr Denney everyone agreed.


A letter has been received from the Enforcement Officer regarding the unauthorised caravan at Fen View, Cowles Drove, Hockwold.  They say that following an investigation into this matter, they have established that the touring caravan sited on the land is not being used for any residential purpose. No further action will be taken as there is no breach of planning control.


The clerk reported that she had contacted the NCAPTC regarding the forming of a Planning Sub Committee.  This is perfectly acceptable.  Forming such a committee would help when plans are received and there is no meeting within the 21 days allowed before the plans are due to be returned.  It was agreed that the matter should be placed on the agenda for the next meeting.


4.            BILLS OF ACCOUNTS



                    11.11.08     MHB Services Ltd – Lighting Maintenance (Nov)        £  99.50

                                           Mr M Moore – Bus Shelter                                              £  21.00

                                           Mrs G Taylor – Wages (new rate & hours)                   £372.93)

                                                                    Back pay from April 08                           £  57.54)£449.47

                                                                        Allotment Commission                      £  19.00)

                                                                        RBL Poppy Appeal                             £  25.00

                     17.11.08      EDF Energy – Lighting DD (October)                           £116.50


                     24.10.08     Allotment Rents                                                                 £190.00


It was proposed by Mrs Barrett and seconded by Mrs Sismey that these accounts are paid.



Flint Wall:   It was reported to the council that a Flint Wall in Main Street is being knocked down.

Is  this an enforcement or planning matter.  The clerk will contact the Planning Department and see if permission is required.


Allotments:   All the allotment rent has been collected except for one.  The clerk has written twice to Mrs Jones but as yet has had no reply.  It was agreed that another letter is sent giving a date for a reply, if nothing is heard by this date the allotment can  then be offered to someone else.


Street Lights:   It was reported that a light at the bottom of Nursery Lane is flashing intermittently.  The clerk will report this matter.   Mrs Sismey asked if the Pearces Close light lantern has been replaced. The clerk did not know, Mrs Sismey said she would check this out.


South Street:   Some of the marked work was done some two weeks ago, but very roughly.  It was felt that this work will need further attention soon.  The rest of South Street is still waiting, the white marks getting fainter by the day.


Church Lane:  The weeds in Church Lane against the Church Wall have still not been attended to, neither have the grups.

Norfolk County Councillor Tony White asked the clerk to let him have a list of all the Highways complaints.  He meets up with Martin Edmunds Highways Engineer regularly to  go round the villages and will look into these matters.  He agreed that he would telephone the clerk or Chairman to say when they are coming, so they can accompany them.


Norfolk Records Office:   When Mrs Eade and the clerk collected the Parish Records required for ‘Down Memory Lane’ then said they do conducted tours of their Archive System, and would be happy to take round  parties of 10 to 20 people.  This would have be next year now.  It was felt several people would be interested, Mrs Eade said she would arrange a tentative date.

It was reported that ‘Down Memory Lane’ on 18 October 2008 was a very successful evening.


The clerk asked Councillors if they would mind getting their Minutes a couple of days late next month, bearing in mind that the official ruling is that they should have their minutes three clear working days before the meeting.  It was proposed by Mrs Arbour and seconded by Mrs Eade that this would be acceptable and all councillors agreed.


Mrs Raburn Chairman thanked Mrs Arbour for laying the Poppy Wreath on Remembrance Day.


6.         DATE OF NEXT MEETING          


It was agreed that the next meeting of the Council will be on 9th December 2008 at 7.40pm.  As there was no other business the Chairman closed the meeting at 8.45pm.




One copy to each member of the Council, One copy to Mr T White NCC, Mr M Storey, Mr M Peake, and Mr A Lawrence District Councillors, Downham Market Police, RAF Lakenheath, Two copies for display within the village and one copy for the web-site.