HOCKWOLD-CUM-WILTON PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE METHODIST SCHOOLROOM ON TUESDAY 12 OCTOBER 2010 AT 7.30 pm
Mrs M Eade ) Hockwold-cum-Wilton Parish Council
Mrs T Sismey )
Mrs L Arbour )
Mrs D. Barrett )
Mr M Storey District Councillor
Mr A Lawrence District Councillor
Squadron Leader J Neild RAF Lakenheath
PCSO Tracy Millburn
PCSO Sara Green
Apologies for absence had been received from the Chairman Mrs P Raburn, Parish Councillors Mr T Gossage and Mr M Denney.
Resolved: That the Minutes of the meeting held on the 14 September 2010 previously circulated, spelling mistakes amended, be approved and signed by the Vice-Chairman. This was proposed by Mrs Eade and seconded by Mrs Barrett.
RAF Lakenheath: Squadron Leader Neild reported that the current exercise would continue for the next two to three weeks. The last base tour had to be cancelled due to the exercise and has been re-scheduled for the 2 November 2010. Squadron Leader also gave the clerk a copy of e-mail entitled ‘Halloween or Demanding Sweets with Menaces’, to let PC’s know that Halloween will only be celebrated at Lakenheath and Feltwell on 30 October from the hours of 17.30 to 20.00. Families with children who wish to participate may join groups going around the off-base housing areas at Feltwell and Lakenheath (off Lords Walk). Access to the Base housing areas will only be possible for those who are in possession of the appropriate ID. Trick or Treating on other days is unlikely to be welcome. Squadron Leader Neild also gave his apologies for absence at the next Parish Council meeting.
Village Sign: The sign has now been finished and has been put back in place. The Councillors were very pleased with the work done, and it was proposed by Mrs Arbour and seconded by Mrs Sismey that the amount of £872.00 is paid to Mr L Fenn for his work. Mrs Eade said that Mr Fenn felt the work had taken between two and three hundred hours to complete, and has said he felt that the sign should be taken down every couple of years and cleaned.
Allotments: All the agreements have been sent out. The tenant of No 7 has given this up as he is leaving the village. The clerk reported that she filled the two full allotments and also the half allotment, so we now do not have awaiting list or any spare allotments.
BCKLWN – Local Development Framework – Core Strategy: This document was passed out to councillors at the last meeting, it got to Mr Fothergill, who apologised for it getting no further, it got caught up with other papers. Mr Fothergill has read through the document, Hockwold is grouped with Feltwell under the heading of ‘Key Rural Service Centres’ along with eighteen other villages around Norfolk. Under a further heading of Housing, it stated that provisions will be made for 2800 new dwelling in total (with allocations for 600 new homes) in these Key Rural Service Centres. Most of this provision will be met through existing completions and commitments. The councillors did not feel there was any need for a response to this document.
Clean Sweep Day: The clerk had sent a e-mail to the police about this matter but as yet has heard nothing back. Mrs Eade said she could speak to Chair of Hockwold Primary School Governors, Mrs J Wheeldon about this matter, hopefully to work through the school to get the parents behind this venture. It was felt that this day should be towards the end of November after all the leaves have fallen from the trees. The clerk will get in touch with the police again.
Dog Waste Bin: The question of installing a new dog-waste bin in Mill Drift was discussed. The cost of a new bin would be £124.85 and would cost £14.69 per quarter to be emptied. At present there are three sited within the village, and it was decided to leave the matter in abeyance for the time being.
Red Chestnut Trees: The clerk had spoken to Tom Thompson from the Borough Council regarding the Chestnut Tree on the Village Green in front of the Red Lion. He confirmed that both the Chestnut Trees have a TPO on them. He said he will come and look at the tree when in our area. At present he is on holiday, the clerk will contact him when he returns.
Mayor’s Civic Awards for Voluntary Service: A letter has been received inviting nominations for the Mayors Civic Awards. The clerk has the necessary form if anyone wishes to nominate someone within the village.
Norfolk Parish Training Partnership: Details have been received of a training course for clerks and councillors to extend their knowledge of Parish Council work. The cost of this course will be £185. Also received a training Calendar up to July 2011.
Home Fire Risk Checks: A letter has been received from Hayley Greener the Home Fire Safety Visit Co-ordinator, who books Free Home Fire Risk Checks for the general public, to help prevent housed fires. A copy of this letter passed to Laura Sands for entry in the village magazine.
Hockwold Highway Matters: Mrs A Cowper has forwarded to the Parish Council for their information, a copy of a letter she has sent to the Highways Department regarding workmen who were out cleaning the alleyway from College Road to Main Street, but only this one not the alleyway from College Road to South Street!! Mrs Cowper also mentioned the matter of the sweeper, which only skims the surface of mud in the gutters no one digs it out.
Audit - Mazars: Notification has been received from Mazars that the Audit has been completed and is all right. They commented that the Annual Internal Audit Report was not completed until some time after the Council’s approval, they feel there should be evidence that the council has maintained throughout the year an adequate and effective system of internal audit! It was proposed by Mrs Eade and seconded by Mrs Sismey that this account is paid. The required notice will be placed on the notice board
Local Council’s Update: The third and final free copy of this publication has now been received. The council agreed that they did not feel it necessary to pay out £70.00 per year to continue getting this publication.
Census 2011: Notification has been received that the next National Census will take place on the 27 March 2011. Leaflets giving all the relevant details have been included. A copy of this leaflet has been given out to Councillors and the village magazine, also information regarding jobs as part-time Community Advisors to help it run smoothly.
Mini Service Review - Parish Council Elections: A letter has been received from the BCKLWN regarding Parish Council Elections which will take place next May. Within this review the question of billing Parishes for the full cost of Parish Council Elections and Parish Polls is being considered. A copy of this letter has been handed out to Councillors.
Rural Partnership Officer for the Borough Council: A letter has been received from Jackie Squires to raise the awareness of her role, which is to work with rural communities and act as a focal point for PC, to work with Clerks and Councillors to resolve local issues and achieve local priorities. Copies of this letter were enclosed and the clerk has handed them out to the Village Hall, Playingfield and Mencap.
Proposed Power & Recycling Centre at King’s Lynn: A letter has been received from NCC regarding one of the biggest challenges facing Norfolk at present – the need to deal with residual household waste and stop rubbish going to landfill. A copy of this letter and leaflet has been given out to councillors.
Norfolk Matters: Notification has been received from NCC regarding their re-launch of the newsletter ‘Norfolk Matters’ in an improved electronic format. The first edition will be in October. This can be viewed at any time via the link from the front page of the County Council’s Website. Copy of this letter given to Councillors.
Closure of the B1112 Station Road: Highways are to resurface this road between the two bridges, so the road will be closed to all through traffic. Copy of this letter given to councillors.
Norfolk LINK: October 2010 Issue 179 has been received and copies given out to councillors. The NALC has also sent out a Members Survey regarding the Norfolk LINK, which has to be returned by 12 November. Councillors to be asked for their views at the next meeting.
Norfolk Disability Information Service: A letter has been received from Keith Roads who is the Information Officer for this service which is funded by the NCC. Mr Roads, who is a disabled person himself, is working on the Community Services Directory. It was agreed that the clerk should send him a copy of the Village Magazine, and a copy of his letter be sent to the Vicar.
Police: PCSO Tracy Milburn and Sara Green having just arrived at the meeting, said it was quiet at the moment in Hockwold. They will be covering Feltwell on Halloween night. They were informed about our plans for the Clean Sweep Day, they did not feel the police would have any objections to this, suggested we invite Esther Bortz to the day, they will report about our ideas to her. Suggest we write to the Borough Council regarding Black Bags and Hi-Vis. See the earlier item in the Minutes.
Side Table: NCC Year Book 2010/11. NCC/BCKLWN A-Z Council Services. Closure of B1112
Map of proposed diversion route. Details of T T Jones Electrical Ltd Keep on file. NALC Think Green there is no Planet B Meeting on Weds. 10 November 2010, at Easton College. Vitalise Breaks for disabled people and carers. Inspire East REPortage Summer 2010 News & Updates. NCC New pilot interactive digital TV service for NCC. Norfolk RCC Older Persons Forum 25 October 2010 King’s Lynn Town Hall.
3. PLANNING APPLICATIONS/PERMISSION/REFUSALS
Ref: 10/01665/O Name: Mr B Waterlow
Maytree Farm, Moor Drove,
Location – Maytree Farm Moor Drove, Hockwold, IP26 4JL
Details – Proposed Pig Shed.
The Parish Council raised no objections regarding this application, pigs have been on this site for some years and there have been no complaints. This was proposed by Mrs Arbour and seconded by Mrs Eade.
Ref: 10/00289/F Mr & Mrs Ladell, Retrospective application for stud foaling unit at Hockwold Lodge, Cowles Drove, Hockwold. Permission Recorded.
Ref: 10/01369/F Mrs J Robertson, Demolition of existing flint with brick quoin front boundary wall and reconstruction of new flint wall to similar height (retrospective), 133 Main Street, Hockwold. Permission recorded
Ref: 10/01400/CA Mrs J Robertson, As Above, Grant of Conservation Area Consent.
Ref: 10/01370/F Mrs J Robertson, Removal of existing single storey stable and outbuilding. Replacement with single storey stable style gym room and garden store at 133 Main Street, Hockwold. Refusal Recorded.
4. BILLS OF ACCOUNT
Payments: 12.10.10. MHB Services Ltd. – Lighting Maintenance (Oct.) £99.50
Mrs Taylor – Wages, Broadband, Telephone, Post. £477.80
Mr M Moore - Bus Shelter £28.00
Mazars – Audit 2010 £158.62
Mr L Fenn – Village Sign £872.00
31.10.10 E.On – DD Street Lighting September 2010 £197.85
It was proposed by Mrs Sismey and seconded by Mrs Eade that these accounts are paid.
The clerk had brought to the meeting figures from the latest bank statements as at 12.10.10, the Community Acc. has £699.36, the Business Base Rate Tracker Acc. has 11350.79. At the end of March 2011 the clerk has worked it out that the Council will have approx. £6500 in their accounts.
5. ANY OTHER BUSINESS
Station Road: The corner of Station Road and South Street on the footpath and in the gutter is in bad need of cleaning up. The clerk will enquire regarding the Rangers doing this work.
Pot Holes: It was reported that there is a pothole outside No. 6 Mill Lane, The clerk will report this to Highways.
Enforcement: It was reported that there is some building taking place at the rear of Blackwell Cottages, Main Street. This will be reported to the Enforcement Officer.
Faulkners: It was reported that this flint wall has been repaired.
Wall – Outside the School: It was reported that part of the wall outside the school is in need of attention, the school will deal with this matter.
6. DATE OF NEXT MEETING
It was agreed that the next meeting of the Council will be held on the 9 November 2010 at 7.30 pm. As there was no other business Mr Fothergill closed the meeting at 8.40 pm Mrs Eade gave her apologies for absence on that date.
One copy to each member of the Council
One copy for Mr T. White Norfolk County Councillor
One copy to Mr A Lawrence District Councillor
One copy to Mr M Peake District Councillor
One copy to Mr M Storey District Councillor
One copy to RAF Lakenheath
One copy to Downham Market Police Station
Two copies for display within the village
One copy for Hockwold’s Website
One copy for the Minute Book