HOCKWOLD-CUM-WILTON PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE METHODIST SCHOOLROOM ON TUESDAY 10th JANUARY 2006 AT 7.30 pm
Present: Mrs P Raburn ) Chairman
Mrs I Adams ) Hockwold Parish Council
Mr T Gossage )
Mrs M Ede )
Mr R Allsop )
Mr M Denney )
Mrs T Sismey )
Mrs L Arbour )
Mr T Fothergill )
Squadron Leader Jo Daniel
Mr M. Storey District Councillor
Mr G Drake-Brockman District Forester
Six members of the Public
Mrs Raburn welcomed Mr Tim Fothergill the newly co-opted Parish Councillor to his first Parish Council meeting.
Resolved: That the Minutes of the meeting held on the 13th December 2005 previously circulated be approved and signed by the Chairman. This was proposed by Mr Denney and seconded by Mrs Sismey.
2. MATTERS ARISING AND CORRESPONDENCE
Feltwell Base: Squadron Leader Jo Daniel was present at the meeting, but unfortunately was not able to bring with her the new public affairs officer, but they hope to come to the next meeting. It was reported that the deployed personnel were now returning to the base and they should all be back by the end of the month. Jo Daniel said there was nothing to report that would effect Hockwold. They did have Martin Luther King Day shortly so there would be no flying on that day.
Hockwold Sandpit: Mr Giles Drake-Brockman District Forester had come to the meeting to discuss with the Council the problem they are having with motorbikes of all sorts using the sandpit. The sandpit is under the ownership of Hockwold Parish Council but the access to the site is under the Forestry Commission ownership. All village people have the right to go and extract sand from the sandpit using the entrance off the Weeting Road. The Council put us a gate and the clerk had the key, this has been vandalised. There is now a log across the entrance to bar vehicles using it; this has been placed there by the Forestry. The police have now been involved, having been called to the site because of the number of motorbikes and mini bikes racing through the sandpit and forest. Should an accident happen the council has no public liability insurance. The Parish Council wish to make it very clear to everyone that they have given no parishioners or anyone permission to use the site for motor cycles. The forestry would like to see it run as some kind of recreational club, but this would mean having to pay a fee, plus finding someone to manage the site and take responsibility for it. This would also involve Planning Permission being sort. There is such a club in Swaffham which holds 12/14 events per year.
The Forestry Commission queried if the parish council would consider renting out the sandpit to a third party who would like to run pedestrian based activities, team building etc. on such a site.
One councillor reported that on last Sunday 8th January 2006 - 25 bikes were ridden out of Reeves Lane, up Mill Lane passed Chalkhall Farm and into the Forest getting into the sandpit area from there. These kinds of numbers are unacceptable.
Mr Denney suggested that the council should fix a meeting regarding this matter.
Hastoe Housing: Sara Lyons and a colleague arrived at the meeting thinking they had an appointment, the clerk had spoken to them on the telephone but as far as she knew no date had been arrived at. It was agreed that they should come to the meeting on 14th March 2006 at 7.0 pm. This was agreed to and the clerk could only apologies but say they had not been expected.
Special Expenses: The clerk had been in touch with the Borough Council regarding the letter about the special expense for grass cutting in Pearces Close and Boundary Road and said she did not know of any banks that needed to be strimmed. This would mean that a Band D charge for Borough Council rates of £7.04. They looked into the matter and found that a mistake had been made regarding the amount of work required; only grass cutting and the council rate charge would now be £2.07. This is on the Borough Council part of the Council rates not the Parish Precepts.
Parish Precepts: The clerk had worked out the figures for the year 2006/2007 and councillors had been given a copy of the figures. After some discussion it was agreed that the lighting figure be £2128 and the general purposes be £7650 giving an overall Precept figure of £9780.00 this is an increase of 6% over last years expenditure. It was proposed by Mr Denney and seconded by
Mr Allsop, that this figure be sent off to the Borough Council. All members of the council agreed.
Audit: The clerk had been notified by the Audit Commission that the audit had been completed and signed by the Auditor with no comments. A notice to this effect will be placed on the notice board with a copy of the Audit form for parishioners to see. This was proposed by Mr Allsop and seconded by Mrs Arbour.
Application for Grant of a Premises Licence: Under the Licensing Act 2003 Parish Councils are made aware of all applications for Licences. Wilton Farm has applied for such a licence to cover the Hockwold Country Fair and a Music Festival held yearly. This licence, if granted, is for ever, but if the premises change hands it would be looked at, but the Parish would not be consulted. A licence could be taken away at any time, and if any one had any complaints these would be looked into immediately. After some discussion, including members of the public who were present, it was proposed by Mr Allsop and seconded by Mr Denney that the Council should agree to this Licence,
Street Signs and Footpaths: A letter has been received from Nathan Johnson of the Borough Council, with regard to the request for the moving of the street sign Boundary Close, they are aware of the situation and have investigated the matter and can find no fault with the present location, and have spoken to the parishioner concerned. He will arrange for the Malts Lane Sign to be repaired and also for the footpaths to be cleared of leaves. It was proposed by Mr Denney and seconded by Mrs Sismey that we should ask to meet with the Technical Officer concerned.
Highway Matters: A letter has been received from Highways informing the Council that the drainage ditch is to remain. If it was not present there would be flooding. They do not feel it is close to the carriageway edge but will put up reflector posts.
These have been put in place, but straight away they we taken down and a local parishioner put them back – in fact three times to date. It was proposed by Mr Denney and seconded by Mrs Sismey that the clerk should write and request a meeting with Martin Edmunds the Technician for this area.
Casual Vacancy: A letter has been received from Sara Goldman, who had put her name forward for co-option to the Council. She thanked the council for considering her application and expressed her disappointment at not been selected.
Side Table: Norfolk Minerals & Waste Development Framework Core Strategy. Details of the Anglia in Bloom Competition, the Eastern Region’s Premier Horticultural & Environmental Campaign. The Norfolk Protocol for the Consideration of Unauthorised Encampments. Details of the Norfolk Police Authority Members addresses and contact numbers. NORFOLK MATTERS – copy given out to each members of the council.
3 PLANNING APPLICATIONS/PERMISSIONS/REFUSALS
Ref: 05/02630/F Name: Nathan Enefer
48 Lodge Road, Feltwell
Location – Wilton Farm, Main Street, Hockwold Thetford, IP26 4DL
Details – Conversion of redundant barns to form 5 dwellings and garages at Wilton Farm
Main Street, Hockwold.
There was some concern expressed regarding the entrance to the proposed site. Nathan Enefer, who was present at the meeting, explained that the farm vehicles would not use the Main Street entrance, but one at the back of the farm, even taking this fact into consideration it was felt by residents present at the meeting, that there would still be cars for seven houses using the entrance. It was pointed out by Mr Storey the District Councillor present, that Highways would be consulted regarding this application and would look into the matter of access. After further discussion with Mr Enefer, Residents and the Council it was proposed by Mr Gossage and seconded by Mrs Arbour that the application be approved stating the reservations felt regarding the access. All councillors agreed.
Ref: 05/02257/F - Mr & Mrs K J Wheeldon - Conservatory extension to side of dwelling at 3 Nursery Lane, Hockwold, Thetford Norfolk IP26 4ND
Ref: 5/02321/F - Mr & Mrs P Sizer - Construction of dwelling and detached garage at land East of 45 Main Street Hockwold, Thetford Norfolk.
4 BILLS OF ACCOUNTS
Payments: 10.1.06 Alfred McAlpine Services – Lights Maintn. £275.13
Hockwold Methodist Church – 8 Meetings £ 80.00
Pearce & Kemp – Lights Maintn £102.60
Mr M Moore – Bus Shelter £ 18.00
Mrs G M Taylor Wages, Telep, Postage £307.20
13.1.06 E-on Energy Street Lighting DD £105.62
Receipts: 5.12.05 Business Base Rate Tracker Acc. Interest £ 40.97
It was proposed by Mrs Sismey and seconded by Mr Denney that these accounts be paid.
5 ANY OTHER BUSINESS
Annual Parish Council Meeting – May: Mrs Raburn the Chairman said she would be away for this meeting was it possible to move this meeting to April. The clerk will ring the NAPTC and ask regarding this matter.
State of the Village: Several councillors brought up the fact that the village was in a bad state of untidiness, especially South Street and Church Lane, over hanging trees and shrubs. The chairman will put a note in the village magazine regarding this matter and repeat again our request for dog walkers to make use of the dog waste bins, and not let their animals foul the footpaths.
Drainage Board: Dave Owens was our representative on this board, as he is no longer a councillor does someone else wish to take on this matter (approx. four meetings a year).
Mr Owens is quite happy to continue if this is the wish of the council. It was proposed by Mr Gossage and seconded by Mr Denney that Mr Owens should continue to attend these meetings which are always during the daytime.
Wilton Bridge: The roadway between Wilton Bridge and the Station is in a very bad state of repair, every uneven. It was requested that the clerk should write to Suffolk County Council about this matter.
Highway Matters: The main Roads to Feltwell and Weeting are still in need of some repair. Potholes have been reported, one outside the Base Gate in Feltwell, and one outside the vehicle entrance to the school. After heavy rain there is a large puddle outside the bungalow next to the village club, and several pedestrians have been drenched with water from vehicles driving through them. The clerk will write to Highways.
Kemps Lane: This Street sign has come out of the ground and is just lying around; the clerk will report this matter and ask for it to be put up again.
Bus Shelter: This is in need of redecorating; Mr Moore does not have the time to do it. It was agreed that a note should be put into the village magazine asking if anyone would be prepared to take on this task. Mr Denney said he would look at the state of the wall mounted litter bin in the shelter and see if it can be repaired.
Parking: Complaints are still being received regarding the parking of vehicles on grass verges and footpaths. Especially in Pearces Close and on the grass verge outside Faulkners near the junction of Nursery Lane. The clerk will contact the police about this matter.
6. DATE OF NEXT MEETING
It was agreed that the next meeting of the council will be on Tuesday 14th February 2006
at 7.30 pm. When we will have a short presentation from the Norfolk Youth & Community Service.
One copy to each member of the Council
One copy for Mr A White Norfolk County Councillor
One copy to Mrs C Sharp District Councillor
One copy to Mr M Peake District Councillor
One copy to Mr M Storey District Councillor
One copy to Downham Market Police Station
Two copies for display within the village
One copy for Hockwold’s Website
One copy for the Minute Book